Boords Logo

The Ultimate Video Production Budget Template

Karen Mc Guinness
Karen Mc Guinness, Customer Success Specialist

In the world of video production, creativity is king, but budget reigns supreme. Every captivating scene, every smooth transition, and every perfectly timed sound effect is a testament to not just creative prowess but also meticulous budget planning. Here at Boords, we know that keeping tabs on a myriad of expenses is no easy task. That’s why we are excited to present our latest offering - the Video Production Budget Template. This gem is designed to be your trusty sidekick, equipping you with the relevant know-how and ensuring that your financial plan is just as streamlined as your storyboard.

Video Production Budget Template

No need to build your own template from scratch, try ours instead!


Now, let’s dive into the nitty-gritty. What makes this template a high-quality asset? How can it bolster your production process? Whether you’re conjuring a snazzy marketing campaign, crafting an educational explainer, or setting the stage for an indie short film, this template is here to ensure that your budget doesn’t veer off script.

Stay tuned as we embark on a behind-the-scenes tour of the Video Production Budget Template - your ticket to a smoother, more organized, and more efficient production process.

Imagine you’re the conductor of an orchestra, and every expense is an instrument. The Video Production Budget Template is your maestro’s score, guiding you to ensure that every instrument plays in harmony to create a magnificent symphony.

What is the video production budget template?

The Video Production Budget Template is a comprehensive, easy-to-use spreadsheet designed to keep track of all above-the-line expenses associated with video production. It includes line items such as pre-production costs, equipment rentals for shooting days, talent fees, post-production expenses, and marketing, among others. This intuitive tool is your central hub for managing and analyzing your production’s financial health.

Why should you use this template?

Saving time: Say goodbye to chaotic papers, manual calculations and complicated budgeting software. The template has predefined categories and formulas that make data entry a breeze, leaving you more time to focus on what truly matters - bringing your vision to life.

Increasing efficiency: With all your financial data in one place, the template gives you a bird’s eye view of your project budget. This means quicker decision-making and a more streamlined process for your production company.

Clear understanding of financial allocation: The template’s detailed categories and visual graphs enable you to see exactly how much money you’re spending. This helps in making better-informed financial decisions and ensuring that resources are allocated optimally.

Ensuring a smooth production process: A well-managed budget is the backbone of any successful video production. By keeping a keen eye on your expenses with the template, you’re safeguarding your production against unexpected financial hurdles.

Let’s be real - juggling creativity and budgeting can be daunting. But with the Video Production Budget Template, you're equipping yourself with a tool that understands the intricacies of video production. It’s like having a financial maestro orchestrating your budgetary needs, so your creativity can take center stage without a hitch.

In the next section, we'll walk you through the steps on how to wield this powerful tool effectively.

How to effectively use the template

So, you've got the Video Production Budget Template in your arsenal. Excellent choice! It's time to conduct your budgetary symphony with finesse. Let's march through the steps on how to make the most of this invaluable tool.

Step 1: Customization is key

Start by customizing the template to suit your specific project. Although the template comes with predefined categories, every production is unique. Don’t hesitate to add or modify categories based on your requirements.

Step 2: Data entry and organization

Enter the estimated expenses for each category. Be as accurate as possible; this is the foundation on which your budget will be built. Break down the costs further if needed, for a more granular view.

Step 3: Keep it fresh

As the production progresses, things change. It's crucial to keep your template updated with the actual expenses. This not only keeps you on track but also helps identify discrepancies between your estimates and actual total cost.

Step 4: Track and analyze

Keep an eye on how your expenses are shaping up. Are you going overboard in some areas? Are there categories where you’re under-spending? Use the insights to re-adjust and make smarter decisions moving forward.

Bonus: Sync your vision with your budget

While focusing on the budget, don’t lose sight of your creative vision. Use Boords’ storyboard feature alongside the budget template to ensure that your narrative and visual concepts align with the financial aspects. This creates a harmonious balance between creativity and practicality.

Free Storyboard Software
Boords App Screenshot

The Shortcut to Effective Storyboards.

Boords is an easy-to-use storyboarding tool to plan creative projects.

Get Started for Free
*No credit card required

In a nutshell, the Video Production Budget Template is not just a sheet; it’s a living, breathing entity that evolves with your production. By customizing, updating, collaborating, tracking, and reporting, you’re not just managing numbers – you’re orchestrating a masterpiece.

In the next section, we’ll touch on common pitfalls that can throw your budgetary composition off-key, and how to avoid them. Onward, maestro!

Common pitfalls and how to avoid them

Even the most meticulously planned productions can hit a sour note if you aren’t vigilant about certain common pitfalls. However, fear not – with some foresight and the right tools, you can steer clear of these traps. Let’s explore the most common pitfalls and how to avoid them, ensuring that your budgetary symphony stays in tune.

Overlooking small expenses

The pitfall: Small expenses such as coffee runs, parking fees, or even that extra roll of gaffer tape may seem inconsequential in isolation. However, they can add up to a significant amount over the course of production.

The solution: Dedicate a category in the Video Production Budget Template for miscellaneous expenses. Regularly update this category to keep track of those pesky, often overlooked costs.

Not allocating funds for unexpected costs

The pitfall: Even with the best planning, unforeseen expenses are almost inevitable. A sudden equipment malfunction or a location change can throw your budget off balance.

The solution: Build a contingency fund into your budget. Allocating a certain percentage (e.g., 10-15%) of your budget for unexpected expenses can save you from budgetary headaches down the line.

Miscommunication among team members

The pitfall: Miscommunication can lead to duplicated efforts, last-minute changes, or oversights that can negatively impact the budget.

The solution: Use Boords' commenting feature for seamless communication within the budget template. Ensure that all team members are kept in the loop and that any budgetary decisions are made collaboratively.

Relying solely on the template ithout understanding your production’s unique needs

The pitfall: While the budget template is a powerful tool, treating it as a one-size-fits-all solution without adapting it to your production’s specific needs can be counterproductive.

The solution: Customize the template to reflect your production’s unique characteristics. Don’t hesitate to add or remove categories and continually assess the template to ensure it remains aligned with your project’s evolution.

Underestimating post-production costs

The pitfall: Often, the focus is on the production phase, and post-production costs such as video editing, sound mixing, visual effects and marketing are underestimated.

The solution: Break down post-production into detailed subcategories within the template. Allocate sufficient funds to each subcategory and stay vigilant throughout the post-production phase.

By staying vigilant and using the Video Production Budget Template strategically, you can avoid these common pitfalls and ensure your production stays on track both creatively and financially.

Up next, we'll answer some frequently asked questions about the Video Production Budget Template. Keep your baton at the ready; we're almost at the grand finale!

Frequently asked questions

As you conduct your budgetary symphony with our Video Production Budget Template, you might have a few questions playing in your head. Don’t worry – we’ve got you covered! Here are answers to some frequently asked questions that will help you fine-tune your budget management skills.

What types of production is this template best suited for?

The template is versatile and can be tailored to suit various types of productions, including short form videos for social media, explainers, marketing campaigns, and ads. With customizable categories, it’s designed to adapt to your unique production needs.

How do I handle changes in the budget once production has started?

Flexibility is key. The template is designed to evolve with your production. Keep it updated with actual expenses, and don’t hesitate to adjust estimates or allocations as needed. Use the contingency fund wisely to accommodate unexpected changes.

How can I use the template in conjunction with Boords’ storyboard feature for efficient planning?

Boords' storyboard feature allows you to visualize scenes and sequences. By using the storyboard alongside the budget template, you can align the creative aspects with the financials. This ensures that the scenes you are planning are feasible within your budget. It’s like having your script and score in perfect harmony.

Free Storyboard Software
Boords App Screenshot

The Shortcut to Effective Storyboards.

Boords is an easy-to-use storyboarding tool to plan creative projects.

Get Started for Free
*No credit card required

Remember, the Video Production Budget Template is an instrument in your production orchestra. Master it, play it well, and it will contribute beautifully to your production’s grand symphony.

In the next section, we’ll share some additional information and resources that can further fine-tune your budget management prowess. Stay tuned for the encore!

Additional information for a seamless production

As your production reaches its crescendo, it’s crucial to have all the instruments of your orchestra finely tuned. Here’s some additional information and resources to help ensure your budget and production process hit all the right notes.

Communication and collaboration are vital:

A successful production is the result of a collaborative effort. Foster an environment where open communication is encouraged. Use tools like Boords to collaborate efficiently, ensuring that everyone's voice is heard, and all aspects, including the budget, are aligned.

Understand the value of time:

Time is money, especially in video production. An efficient budget helps in saving time, which in turn can save costs. Optimize schedules and be mindful of how time is managed and utilized throughout pre-production and post-production.

Build relationships with vendors and freelancers:

Having a network of trusted vendors and freelancers can be a boon for your budget. Negotiate for the best rates and build long-term relationships. This can lead to cost savings and smoother collaborations in future productions.

Make use of technology and tools:

Leverage the power of technology to streamline your production process. Tools like Boords not only help in budgeting but also in storyboarding, animatics, and collaboration. Integrating these tools can lead to a more seamless and efficient production process.

Stay informed and continuously learn:

The world of video production is ever-evolving. Stay abreast with industry trends, new tools, and best practices. Continuously learning and adapting can give you an edge in managing your production effectively.

Additional resources:

Books such as "Film Production Management 101" by Deborah S. Patz and "The Independent Film Producer's Survival Guide" by Gunnar Erickson provide invaluable insights into film budget breakdowns. Online courses and webinars on platforms like Udemy, Skillshare, and MasterClass can help you excel your skills. Forums and communities like Reddit’s r/Filmmakers or IndieTalk can be great platforms for networking and peer advice on the filmmaking process.

Remember, your production is an intricate symphony and your budget is a vital instrument in it. By focusing on communication, time management, building relationships, leveraging technology, and continuous learning, you can ensure that your production is not only creative but also financially sound.

Now, go forth and create your masterpiece with confidence and poise!

More from the blog...

How to Get a Video Production Job with Staff Me Up

Staff Me Up is a one-stop hiring platform for the production industry. Both sides of the hiring process can use the online Staff Me Up app at

How to Write a Beat Sheet (FREE Template)

When you’re cooking up a story, it’s important to have a plan. Without a solid story structure, it’s easy to get lost in a maze of subplots and character arcs, with no clear direction of where you’re going.

The Pre-Production Process Explained

Pre-production includes the creative and logistical work needed before shooting a film, TV show or video. Explore each step in the pre-production process.

Boords storyboard creator

Online storyboarding software

The Shortcut to Effective Storyboards

Boords is the top-rated online storyboarding software that makes planning video projects a joy, not a job.

Get Started for Free
5,014creativesjoined this week