Team settings

Customise how your team appears across Boords and to your clients.

Team name

Your team name appears throughout Boords—in the sidebar, on shared storyboards, and in notification emails.

To change your team name:

1. Go to Settings → Team → General
2. Enter your new team name
3. Click Save

Team names must be at least 2 characters long.

Team logo

Your team logo appears in the sidebar and can optionally be displayed on shared storyboards.

To upload a team logo:

1. Go to Settings → Team → General
2. Click on the avatar to upload a new image
3. Select an image file (JPG or PNG, less than 1MB)

If you don't upload a logo, Boords will display your team's initial as the default avatar.

Custom subdomain

This feature is available on the Team and Agency plans.

Create a branded workspace for your team and clients. Instead of the standard app.boords.com, your team can access Boords at yourcompany.boords.com.

To set up a custom subdomain:

1. Go to Settings → Team → Domain
2. Enter your company name
3. Review the preview URL shown below the input
4. Click Save

Your subdomain will be automatically formatted as a URL-friendly slug (lowercase, with hyphens replacing spaces).

Once set, all your shared storyboard links will use your custom subdomain, giving clients a branded experience when viewing your work.

Password rotation

This feature is available on the Agency plan.

Require everyone on your team who signs in with a Boords password to choose a new one every 90 days. People who sign in with Google are not affected.

To turn on password rotation:

1. Go to Settings → Team → General
2. Scroll to Password rotation
3. Click Enable password rotation

Only team admins can see this setting.

Nobody is asked to change their password straight away. Each person's first deadline is 90 days after you enable the policy, or 90 days after they join the team if that is later.

What your team sees

Starting 14 days before their deadline, each person sees a banner in Boords with a link to change their password. Once the deadline passes, they must choose a new password before they can keep using Boords. They can't reuse their current password. See Team password rotation for the full member experience.

Turning it off

To stop requiring password changes, go to Settings → Team → General and click Disable password rotation. If you turn it back on later, everyone gets a fresh 90 days.

Statuses

Statuses track storyboards and scripts on their way to sign-off. They belong to the team, so every project in the team uses the same set. Statuses are available on every plan.

Everyone on the team can pick them, but only the team Owner and Admins can change them. To change them, go to Settings → Team → Statuses, or choose Edit statuses at the bottom of any status menu.

Every status sits in one of five fixed categories:

Each category starts with one default status of the same name. You can:

• Add status to a category. A category holds up to 10 statuses. Each name can be up to 40 characters and must be unique in your team.
• Rename a status from its ⋯ menu.
• Drag a status to reorder it within its category. Board columns and status menus follow this order.
• Choose Make default for In review (or the matching category) from a status's menu to make it the default. Items get the default when they move into the category without a specific status, for example when the API sets only the status category. Items already on the old default stay where they are.
• Delete any status that isn't a default. Boords shows how many storyboards and scripts use it, then moves them to the category's default.

Each change to your statuses, from adding one to deleting one, is recorded in the team Activity Log.

A status takes its colour from its category and can't move to another category.

People viewing a share link always see the category name, such as In review, never your team's status names.

New versions start at Draft. Duplicates keep their status. Moving a storyboard or script to another team puts it on that team's default status in the same category.

Custom statuses apply to storyboards and scripts. Frame statuses don't change.